BAR packs the house for ctcLink discussion

Sherry Stroud discussed tuition calculation and collection at the winter BAR meeting.

Sherry Stroud discussed tuition calculation and collection at the winter BAR meeting.

The Budget Accounting and Reporting (BAR) Council filled the room (and then some) during its winter meeting Thursday and Friday at the SBCTC Bellevue office. The topic? ctcLink.

“Say ‘ctcLink’ and they will come,” said ctcLink Finance Lead, Cindy Schaffer, of the overwhelming attendance of 88 in person, and another 30 who attended online for the full day on Thursday. “The meeting was packed with interested SMEs asking great questions. Thank you to everyone who participated and a special thanks to the ctcLink Finance staff for all their good work.”

Cindy reviewed the ctcLink Chart of Accounts setup details with the group, and then Lisa Wolcott, ctcLink Budget Functional Analyst, reviewed Commitment Control (KK), the budget checking process for expenses, which is new functionality for our system. Among other topics, ctcLink’s Sherry Stroud covered Student Financials, which generated the most animated conversations of the day around tuition calculation and collection. Emmett Folk reviewed Purchasing and the Procure-to-Pay process, and Lisa discussed Grants and Contracts.

“SMEs got a chance to see how they’d be using the PeopleSoft software in their everyday processes,” Lisa said.

The ctcLink discussion continued on Friday with SMEs from FirstLink colleges (Tacoma and Spokane) sharing their experiences so far with the ctcLink implementation process. John Huffstutter from the Spokane District, encouraged Wave College SMEs to be involved and do as much advance preparation as possible, such as data cleanup. Spokane’s Rod Ramer and Pam O’Connor, and TCC’s Mary Ann Brummond also shared their FirstLink experiences with the group.

About ctclinknews

ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.
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