Data gets a cleaning system-wide

A lot of data scrubbing has been going on at college campuses. A big thank you to everyone who has been involved so far! DataCleanup

In preparation for ctcLink, colleges have recently been involved in reviewing and cleaning data in three key areas: student biographic/demographic (name, address, social security number, date of birth, etc.); employee biographic/demographic, and vendor lists.

In ctcLink (PeopleSoft), students and employees will have one, consolidated record no matter how many of our colleges they’ve been affiliated with. For that reason, the goal is to match up and consolidate as many of those records as possible before FirstLink colleges go live with the new ctcLink system in August 2014. That’s why all colleges, from FirstLink through Wave 3, are involved in this activity.

The same goes for colleges’ list of vendors. Vendor data in ctcLink will be combined into a single, master vendor list so those lists are being reviewed and cleaned up system-wide as well.

And, so far, so good! In student and employee bio-demo more than 96,600 errors have been corrected system-wide already. Thank you Campus Solutions (CS) and Human Capital Management (HCM) SMEs! Not to be outdone, Finance SMEs across the system made it possible for nearly 91,000 unneeded vendors to be inactivated or removed from the list system-wide. Thank you Finance SMEs!

While there will always be ongoing work, the initial data cleanup for the new Master Vendor List is wrapping up this month. The timeline for student and employee bio-demo data cleanup has been extended to March 1, 2014.

 

About ctclinknews

ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.
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