Word of the Week: PeopleSoft Roles

We’ve now completed two weeks of the Business Process Alignment (BPA) sessions and SMEs have been busy learning the “roles” identified in PeopleSoft.

As SMEs have been reviewing the Business Process Diagrams (BPD) in the BPA sessions, they are getting familiar with the small icon in the upper right corner of each BPD ‘box’ with a title for each role depicted in the key in the bottom, right portion of the diagram.

PeopleSoft Role Example

During the sessions, system-wide SMEs are tackling questions such as: “Who does this function at your college or district?” or “Which department owns this task?” These questions are being asked by the Ciber/ctcLink team to more clearly define where a certain responsibility lies. The result will be a matrix that defines who should have access to certain areas within PeopleSoft based on who is assigned this ‘role’ in the new system to accomplish the work.

A common question in the BPA sessions has been, “Is a role something that is assigned to just one person? Are you asking me which one person on my campus should have this role?” The answer to that has been, “No.” Here’s why: In Role-Based Security, one person could have many roles, depending on the work they do at the campus. We all wear many ‘hats’ and this exercise is an attempt to clarify the number of hats and whether the business process step (box) in each diagram shows the right ‘hat’ doing the work.

If you are a college or SBCTC employee, you can access the PeopleSoft Roles key on the BPA Workshops page to see the sample roles and how they are defined across the PeopleSoft pillars and modules. We will refine these as part of the work in the BPA Sessions.

PS – No BPA Workshops next week! We’ll start up again July 8.

About ctclinknews

ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.
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