Word of the Week: Configuration Guide

The “People Speak” word of the week is Configuration Guide.

This is not necessarily a term specific to PeopleSoft, but it is one of the key final work products that will be generated and/or refined as a result of the Business Process Alignment (BPA) sessions that began this week.

Each PeopleSoft module will have an associated ‘Configuration Guide’ developed that will include all the configuration values necessary to implement it at each college. See the Sample Configuration Guide for Campus Community, which was provided as part of the BPA Workshops materials package this week. Campus Community is the PeopleSoft name for its single system of record for all “person”data (students, faculty, staff, alumni, external contacts).The data is shared across all pillars.

The configuration guide contains the step-by-step process for setting up each portion of the PeopleSoft module, as well as providing screen shots and a place to document all ‘configuration’data values.

As SMEs walk through the Business Process Diagrams (BPDs) in the BPA sessions they’ll be reviewing each ‘box’ within a diagram. The box translates to a screen or page to perform that step in the business process and an example of which role (person) on campus performs that step.

During the BPD walk-throughs, SMEs have the opportunity to see the PeopleSoft product demonstration and discuss the processes during the sessions. The discussion and, in some instances, the data value input requested in the session, will lead to the information that will be entered into the Configuration Guide for that module and business process.

PS – To get an idea of what’s going on in the BPA sessions, here is a Sample Business Process Diagram and Demo Environment Walk-through document. This is an annotated set of screen captures to help show what SMEs are reviewing in the sessions. SMEs will review the business process flow diagram (BPD)and then they are shown the PeopleSoft environment to see how that particular process works online. The document is an example of one box within the Managing Academic Calendars BPA Session, which was held Monday in the Campus Solutions (CS) pillar.

About ctclinknews

ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.
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