Word(s) of the Week: Person Record and EMPLID

It’s a Two-Words-of-the-Week Tuesday! Mainly, because these two “PeopleSpeak” words go well together:

Person Record

In the PeopleSoft world, every new person in the system, whether a student or an employee, has a “Person Record.” This Person Record contains the traditional bio/demo data, such as name and address, but also contains other characteristics such as their relationship to the organization, their security/permissions within the system and, for students, their residency, driver’s license information and ethnicity. You might hear some refer to this as the “Person Model,” which is simply a way of saying that each ‘person’ added to PeopleSoft, whether through Campus Solutions (CS) as a student or Human Capital Management (HCM) as an employee, has information about them captured and stored in their Person Record. And, each person retains just one Person Record even if they transition from student to employee or employee to student, or are even both at the same time.

EMPLID (pronounced “Em-pull-eye-dee”, EMPLID)

The PeopleSoft ERP Solution uses a single identification number for all Person Records, regardless of whether they are a student or employee. So, whether you are faculty, staff or student, you will have an “EMPLID” and you will only have one EMPLID across the entire college system, whether you work or attend more than one college at the same time or across your lifetime. Note: This number is not the Social Security Number (SSN), which is stored in the National ID (NID) field. (The concept of the National ID number is because the PeopleSoft ERP Solution is a global solution that has been implemented at colleges and universities across the world).

Any questions? Please send them to ctcLink@sbctc.edu.

About ctclinknews

ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.
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