As planned, the contract negotiations for the ctcLink system integrator (SI) vendor have continued into January. As a quick refresher on what that means, ctcLink leadership and legal counsel are negotiating concurrently with both Ciber and Oracle. Through contract negotiations, one of them will be the successful vendor and will become our partner in implementing a new software system and aligning our business processes across the college system. Contract negotiations are still expected to be complete by the end of January. We’ll keep you posted here.
Meantime, the ctcLink project team is in the very beginning stages of gathering business process documentation from all colleges. This is one of the pieces of the Global Design phase of ctcLink.
What is Global Design? It is the process of understanding and defining our existing business processes across all colleges, aligning them with the processes that already exist in the new software, and addressing any gaps or system-wide configuration necessary to meet our unique needs. Global Design also includes the actual building of the solution infrastructure, configurations and testing areas, and performing intensive testing of the completed configurations, including all interfaces and modifications.
This first round of collecting business process documentation will be focused on gathering information that already exists at colleges and the SBCTC, such as policy manuals, procedural checklists, templates used for communicating an activity or set of activities, etc. It is not an exercise in creating anything new. ctcLink college teams have received preliminary information about this to share with the appropriate people on their campus. Some information sessions have been scheduled for college teams and college subject matter experts to hear more about the documentation-gathering process, the timeline, and to ask questions before they get started.