Initial project planning is underway with our FirstLink (pilot) colleges. The ctcLink Organizational Change/Communications team will be interviewing Tacoma and Spokane college leaders soon to set the stage for a readiness assessment survey to key staff at each FirstLink college. The survey will help the colleges understand how aware people are of the overall ctcLink project and the impacts it will have on their daily work lives. They’ll gain a better understanding of staff members’ willingness for change and gather key concerns that people are having about the project. All of this information will help set a course for a plan that focuses on the people affected most by the ctcLink implementation and how to make the transition as smooth as possible for all.
Jackie Mellom joins the ctcLink Project Team on Monday as Project Administrator. Jackie was the project administrator for a global, three-year ERP project for a private corporation that implemented SAP business management software. Jackie will be responsible for daily administrative tasks to support ctcLink (maintain and track reports on budget, schedules, resource assignment; track project issues/risks; coordinate training activities, etc.). Most important, Jackie’s attention to detail on the project logistics will make it even easier for our project director, Barbara Martin, to continue her ability to be in two places at once.
The ctcLink team is prepping for a big round of interviews for some key roles for ctcLink implementation. These will be the project leads for each functional area of the software implementation process: Student/Academic, Finance, HR/Payroll and Financial Aid. Once these team members are on board in Bellevue, they’ll each oversee all aspects of a successful conversion to new software and business processes in their specific area of expertise.
ctcLink is a single, centralized system of online tools for student services and administrative functions for all 34 community and technical colleges in Washington. In the next several years, ctcLink will be implemented on every campus, providing online tools for everything from admissions to graduation. The first three ("FirstLink") colleges came online in August 2015. A wave of 8 more colleges (cleverly named "Wave 1") will switch over to the new ctcLink system in August 2016, followed by Wave 2 in 2017 and Wave 3 in 2018.