After a full month of vendor demonstrations, reference calls, evaluation and scoring sessions and final deliberations, the ctcLink Vendor Evaluation and Scoring Team (VEST) recommended that SBCTC negotiate with the two top-scoring bidders—Ciber and Oracle—for the ctcLink project. That means the SBCTC would negotiate separate contracts concurrently with both Ciber and Oracle and award the project to the one determined to have the best overall solution for the CTC system at the appropriate cost.
This morning, the SBCTC board adopted a resolution to approve the contract negotiation process, which will commence immediately and should take approximately 60-90 days.
Mike Scroggins, SBCTC CIO, explained to the board that both Ciber and Oracle proposed PeopleSoft as the core student, finance, and human resources/payroll applications, but noted that there are significant differences in other areas of their proposals, such as their implementation approaches, proposed timelines, implementation teams, as well as proposed third-party functionality enhancements to the standard software applications.
Scroggins and ctcLink Project Director Barbara Martin gave a quick review of the RFP development and vendor evaluation process, which involved hundreds of college and SBCTC staff. The evaluation process itself spanned the entire summer, starting with the initial screening phase once the first six proposals were received. The second phase was a detailed scoring process in five key categories, and the final phase (August) was a four-week process that included three weeks of vendor demonstrations followed by one week of deliberations for ctcLink evaluators.
“We appreciate your very thorough approach to this project,” said Sharon Fairchild, SBCTC board chair. “The system-wide involvement in this entire process is impressive and seeing ctcLink move forward to the next phase is exciting for our students and our entire system.”
Scroggins thanked Bellevue College for hosting the three weeks of vendor demonstrations, providing technical and media support, and food services. He said there were at least 50 attendees daily and hundreds of college staff tuning in via live streaming video or catching the demos later once the recordings were posted online the following day. He thanked the nearly 100 Subject Matter Experts (SMEs) for their extensive contributions and gave a special thanks to the VEST members who spent the entire month of August engaged in the process.
“The commitment from colleges and staff was tremendous and we can’t thank them enough,” Barbara Martin added.