Only two weeks and one day left for vendors to get their ctcLink proposals finished and submitted by the June 22 deadline. Friday (June 1) was the last day for vendors to ask questions about the RFP. In all, the ctcLink project team received and responded to 64 questions regarding the RFP. Now we wait for the proposals to start coming in.
Meantime–using a “reference checking toolkit” from our consultants as a guide–the project team is formulating a long list of detailed questions to be used during the reference-checking phase of the evaluations. Reference checking of vendors will take place July 19-Aug 1.
Also, the Organization Change Management (OCM) Core Team is working on an OCM Strategy and Plan to see us through implementation of ctcLink across the entire CTC system. The goal of the plan is to maximize communication, awareness and training up front in order to minimize the overall challenges, hassles and work disruptions that can accompany large-scale change initiative such as the one we are embarking on with ctcLink. For those who work closely with our current administrative system, a whole new set of software tools and processes means a new way of doing their job. To make the transition as smooth as possible, a focus on communication and training will be critical and is at the center of the OCM Plan.